Our Lady of the Assumption School, an education ministry of Our Lady of the Assumption Parish Community, is a parish-based K-8 grade Catholic Elementary School.

Our Lady of the Assumption School provides an education for children who incorporate strong, academic skills, social awareness and personal responsibility, and ethical and moral values as taught in the Catholic faith. The School administration and faculty, in collaboration with parents, promote a learning environment, which fosters academic excellence, integrity, cooperation, and mutual respect.

Mission Statement of Our Lady of the Assumption Parish

We, the People of God, under the patronage of Our Lady of the Assumption, are called to be disciples of Jesus Christ. As members of the Body of Christ, gathering for worship around the table of the Word and Sacrament, we commit ourselves to live and support one another in faith, hope, and love. We are sent forth as apostles, in the power of the Holy Spirit, to make the good news of Jesus Christ present and alive in our world through evangelization and hospitality, healing and service, education and the establishment of justice.

School Philosophy

We, the faculty, staff and clergy of Our Lady of the Assumption School, believe that the aim of Catholic education is to demonstrate the importance of the Life and Message of Christ believed and taught by the Catholic Church. We strive to instill in our children a respect for their families, their faith, their community, and the society in which they live. In partnership with their parents who are the primary educators of their children, we maintain a supportive role.

We believe that Catholic education will impart a body of knowledge, grounded in the faith and knowledge of the Catholic Church that will give children an opportunity to grow in a fashion that will prepare them to live each day fully with Christ. We provide a safe and positive environment for our diverse student body. We offer a challenging, integrated curriculum in grades K-8 for students who attend our school from Claremont and surrounding communities.

We seek to meet the needs of the whole child: spiritually, intellectually, socially, physically, and psychologically. We believe our children must be given opportunities to learn how to learn to love the Lord and others. We foster human compassion and responsibility. We teach our students to respect life, to seek truth and knowledge, to strive for justice, and to appreciate the environment. Consistent with these beliefs, we are dedicated to serve students who strive to realize academic success according to their individual potential. It is through these means that we aim to help our students become productive members of society who exercise Christian values throughout their lives.

School Organization, Personnel, staff Roles and Responsibilities

A. Administration: The administration is responsible for ensuring the spiritual character of the school, affecting and maintaining the school’s educational program and policies, and managing all finances. The administration is composed of the following:

· Pastor – Fr. Charles Ramirez

· Director of Parish Administration – Mrs. Neomi Torres

· Director of Pastoral Ministry – Ms. Mary Jean Neault

· Principal – Ms. Bernadette Boyle

The administration in turn is supported by a leadership team of four teachers whose role is to promote and advance our school’s mission and philosophy, and to provide support the administration, faculty and staff in the day to day operation of the school.

· Kindergarten, 1^st and 2^nd grade Mrs. Debbie Buffum

· 3^rd and 4^th grade Ms. Regina Konior

· 5^th and 6^th grade Mrs. Diana Planas

· 7^th and 8^th grade Mrs. Sandra Columbus

B. Faculty: The faculty is composed of the Principal and teachers. The faculty provides academic instruction and moral guidance to the students.

Kindergarten Mrs. Debbie Buffum

First grade Mrs. Spinney and Mrs. Michele Vanillo

Second grade Mrs. Kathy Lawrence and Mrs. Carla Cortez

Third grade Ms. Nicole Buffum and Ms. Sylvia Guillen

Fourth grade Ms. Regina Konior

Fifth grade Mrs. Diana Planas and Ms. Yvonne Araujo

Sixth grade Mrs. Brigid Adkins and Mr. Michael Ortiz

Seventh grade Mr. John Capraro and Mrs. Marsha Myers

Eighth grade Mrs. Kasmira Coleman and Mrs. Sandra Columbus

Computers Mrs. Debbie Kay

Music Mr. Trevor Thomson (K-8)

Physical Education Mr. Matthew Student (K-8)

Athletic Director Mr. Matthew Student

CJSF and Academic Decathlon Mrs. Debbie Buffum

Accelerated Reader and PFA liaison Ms. Regina Konior

Extended Care Director Mrs. Margie Robinson

C. Authorized Personnel (Staff)

The authorized personnel in the school includes the principal, teachers, priests, school secretary, office aide, health aide, librarians, classroom assistants, substitute teachers, yard supervisors, extended day care staff, lunch staff and custodians.

School Secretary Mrs. Lynn Diego

Office Aide Mrs. Silvia Dickinson

Health Aide Mrs. Maria Gutierrez

SCRIP Sales Mrs. Marcella Lo and Mrs Sheana Wijeyeratne

Liturgy Coordinator Mrs. Lena Kho and Mrs. Pinky Reymundo

Librarian Mrs. Candace Crampton

Kindergarten Assistants Mrs. Martha Evans and Mrs. Frani Pilon

Extended Care staff Mrs. Bertha Camacho

Mrs. Josie Ebue

Mrs. Rosalie Gutierrez

Mrs. Genevieve Peet

CONSULTATIVE SCHOOL BOARDS AND PARENT ORGANIZATION

It is expected that each Catholic elementary school will establish a Parent Teacher Organization and a Consultative School Board. Both groups exist to support the school and are critical to the school’s viability, but they have very different functions.

Parent Organizations

The main functions of the Parent Teacher Organization are to raise funds for the school’s current operational expenses, to promote parental support for the school program, and to increase mutual understanding between school and parents. The membership of the parent teacher organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of the school.

Financial operation of a parent teacher organization shall be governed by the regulations for financial operations as found in the Parent Teacher Organization Bylaws.

Consultative School Boards

The general responsibilities of the Consultative School Board are in the following areas: strategic planning; policy development; resource development; institutional advancement; advice and counsel with regard to financial planning, management and reporting; marketing of the school and evaluation of the board’s goals and activities.

The membership of the Consultative School Board should include the pastor, principal, parents (no more than one-third of the total membership), alumni parents, parishioners, members of the civic and local business community, and area educators. Under Canon Law and Archdiocesan guidelines (see Administrative Handbook for Bylaws), the members advise the administrative team (pastor and principal) and cannot make decisions binding for the parish education program without the approval of the administrative team (A Primer on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force, NCEA, 1998).

The regional supervisor at the Department of Catholic Schools is available to assist and guide schools in the implementation of a Consultative School Board.

Student Learning Expectations

Be a faithful Catholic who

· Participates faithfully in memorized and spontaneous prayers

· Knows right from wrong and always tries to make good choices

· Shows the love of God in daily words and actions

· Knows and understands basic Catholic teachings and the Bible

· Identifies and uses their individual God given talents

Be a lifelong learner who

· Demonstrates success in basic subject areas

· Demonstrates skills in the fine arts

· Finds strengths and improves weaknesses

· Demonstrates problem-solving skills

· Is prepared to succeed in future academic work

· Uses technology to gather, organize and express ideas

A responsible citizen who

· Is polite and respectful of all

· Has developed skills to successfully and positively resolve conflicts

· Displays kindness to all and develops lasting friendships

· Is informed and aware of people’s needs

· Is committed and willing to serving all

· Uses technology appropriately

· Understands the value and importance of following rules and laws

Revised 2009

History of Our Lady of the Assumption School

Many years ago, Claremont was a part of the vast San Gabriel Mission. Following the Edict of Secularization in 1834, Spanish missionaries from nearby La Verne served the Catholic population of the area. In 1934, the formation of the community that would become Our Lady of the Assumption Parish began with the construction of the Sacred Heart Chapel at the corner of what is now First Street and Claremont Boulevard.

In 1945, Father Tanyanne was sent to Claremont to lay out the groundwork for establishing a parish, which was finally accomplished in 1947 by Father John Rengers. In 1948, the site of the present church at the corner of Berkeley Avenue and Bonita Avenue was purchased, and Father Donald Strange, who served as pastor for almost fifteen years, replaced Father Rengers. Construction of the church was completed in the fall of 1950. The parish community experienced considerable growth in the early fifties with an influx of management, professional, and academic personnel because of the development of aerospace and manufacturing industries as well as the several local colleges. Father Strange lost no time in building a school and securing the Benedictine Sisters to staff it. In 1955, Our Lady of the Assumption School opened its doors to 200 children in grades one through six. The following year, two more grades were added, completing the eight grades, with a total enrollment of 285 students. Very soon thereafter, the parish auditorium was completed, creating space for meeting and large group events for both parish and school.

In 1963, Father William Barry became pastor, and very soon the school facilities were expanded with construction of the Berkeley Building, doubling the school’s capacity. Enrollment reached 630 students in 1965. At this time, the Benedictine Sisters withdrew from the school and were replaced by the Felician Sisters who, along with a large lay faculty, continued to staff the school until 1996. A Parish School Board was formed in 1972 to facilitate a closer relationship between the school and the broader OLA and Claremont communities as well as to assist in the financial development of the school. A decline in enrollment in the 1970’s necessitated closing several classrooms, but the 1980’s saw the enrollment increasing again. In 1987, the two-story building which houses the kindergarten on the first floor and the faculty room on the second floor was built. The first Kindergarten classes were opened that year. In 1994, an expansion of facilities for parish meeting and classroom space was built, including a computer lab, religious education offices, and multi-purpose rooms

In 1994, Monsignor William Barry retired and Father Thomas Welbers was appointed Pastor. He continued the tradition of active interest and support for the school for the next 15 years. In 2009 Fr. Charles Ramirez was assigned to Our Lady of the Assumption. The first lay principal was hired in 1996 with an all lay faculty and staff. Continuing the legacy and building upon the solid foundations laid by the religious sisters, Our Lady of the Assumption School has enjoyed renewed growth and stability into the twenty first century with solid academic and financial development under each subsequent administration supported by well qualified and committed faculty and staff.

In 2006, the school board which had disbanded in the mid 1990’s was reformed as the School Advisory Council.

In 2007, recognizing the need to respond to the challenges of the technological advances, and thanks to the very successful fundraising of the PFA, the school was able to completely update thirty two stations in the Computer Lab, as well as equipping most of the classrooms with new interactive hardware and supportive software. The technology upgrade was continued through the summer of 2008 to include all classrooms in Kindergarten – 6^th grade.

In 2008, one of the major goals of the school’s action plan was fulfilled when the Kindergarten program was expanded to offer full time placement for forty eight children. This program is now an established and critical part of the school.

Between 2008 and 2010 the global economic downturn was reflected in falling enrollment. In 2009-2010 as the school set new goals and a new plan of action through the accreditation process “Improving Student Learning”. This process culminated in the school being awarded a 6 year term of accreditation, having been found to be ‘highly effective’. The role of the school council was also identified as critical to the future of the school. Enrollment fell and then leveled off to give average class sizes of 22, and the school council’s role will be critical in developing long term strategic plan, ensuring the long term financial stability and sustainability, as well as plans for development and marketing, facilities maintenance, communications and to examine mission effectiveness.

6. School Map

Harrison Avenue

↑

Convent

Daycare/Library

On North End of Campus

Our Lady of the Assumption

School Campus*

Church

Offices

(Berkeley Building)

Girls

Restroom

Boys

Restroom

Computer

Lab

Sapienza

Room

Faculty Room

& Kindergarten Area

Boys

Restroom

Girls

Restroom

Mural/

Driveway

exit to

Bonita Avenue

Auditorium

and Faith Formation Offices

(Berkeley Building)

School Offices

(Bonita Building)

611 W. Bonita Avenue

Claremont, CA 91711

Patio Breezeway

OLA Church

*Map not to scale

Bonita Avenue

School Schedule and Calendar

School Hours:

Grades 1 – 8

Monday – Thursday 7:50 AM – 3:00 PM

Friday 7:50 AM – 1:30 PM

Kindergarten

Monday – Thursday 7:50AM – 2:00PM

Friday 7:50AM – 1:30PM

On Minimum Days dismissal is 12:30pm

2011-2012 school year – main dates

(a full month to month calendar of events is available to each family before the start of the year)

2011

Saturday, August 13 Orientation Day – Family information packets,

class placement, Dennis uniform and PFA

Wednesday August 17 )

Thursday August 18 )Teacher In-services

Friday August 19 )

Monday, August 22 First day of school 12:30pm dismissal

Tuesday, August 23 Second day of school 12:30pm dismissal

Thursday, August 25 School Pictures

Monday, September 5 Labor day – school closed

Friday November 11 Veterans Day – school closed

Monday Nov 21 – Fri Nov 25 Thanksgiving Break

Monday Dec 19 – Mon Jan 2 Christmas Break

2012

Monday, January 16 Martin Luther King Jr Day – school closed

Monday, February 20 Presidents’ Day – school closed

Friday, March 23 Religious Education Congress – school closed

(teacher and staff in-service day)

Friday, Apr 6 – Fri, Apr 13 Easter Break – school closed

Monday, Apr 9 – Fri, Apr 13 8^th grade trip to Washington DC

Friday, May 11 – Mon, May 14 OLA FIESTA – school closed

Saturday May 19 4^th grade trip to Gold country/Sacramento

Monday May 28 Memorial day – school closed

Friday, June 22 Last day of school

7. Dress / uniform code

Personal Appearance

Children are expected to come to school neat and clean. If children frequently offend against normal standards of dress or hygiene and the violation has not been corrected, parents will be contacted. Lack of improvement in personal appearance is grounds for dismissal of a child during the school day by the Principal.

Girls’ hairstyles should be simple, easy to care for, and away from the eyes.
Boys’ hairstyles should be away from the eyes, no longer than the shirt collar, and cut above the ears.
Girls may wear one pair of earrings; stud variety only. No hoop earrings or dangle earrings are allowed.
Boys may not wear earrings.
The only other form of jewelry is a simple cross or crucifix on a small, neat, lightweight chain, no longer than 18” long. The cross may not be larger than 1”x1”.
A simple wristwatch may be worn.
Make-up, dyed or bleached hair, shaved heads, and other extreme hairstyles are not permitted.
Tattoos of any kind or body piercing are not permitted.
No artificial nails may be worn. Nails should be clean and neat and only clear polish may be worn.

Uniform

Our school uniform is an expression of pride and unity. Children dress with good taste, decency, cleanliness, and modesty setting an example for the younger ones and peers in appearance and presentation. It has the advantage of an equalizing effect on impressionable children. It allows the children to concentrate on their studies, rather than what others think of their fashion sense. We do not have to respond to nor follow trends of the day.

Uniforms are obtained from the Dennis Uniform Company. P.E. uniforms are sold from the school office at Orientation or on Fridays only. No other type of uniform clothing is permitted. All uniforms must be of correct size and fit and worn correctly.

Girls’ skirts, skorts, jumpers, shorts and shifts must be a length that is both modest and conservative, and must reach to at least 3” above the knee. Blouses and shirts must be tucked in, so the waistband shows. The waistband of pants must be no more than two (2) inches bigger than the actual waist size – not a “baggy” style. Jackets and sweaters must not be tied around the waist. Eighth graders are allowed to wear their approved jacket as an expression of pride. Children may add patches earned in school for academics or athletics to their school approved jackets.

Girls (Grade K – 8)

Blue plaid jumper or shift
Blue plaid skort or skirt
Navy or pinfeather blue shorts or navy slacks
White short sleeve blouse
Navy/white/powder blue polo shirt
Navy or white plain turtlenecks (winter only)
Navy V-neck sweater
Our Lady of the Assumption sweatshirt
Our Lady of the Assumption hooded jacket
Our Lady of the Assumption school jacket
White, navy or black bobby socks, knee high socks, tights or crew length socks (no leggings)
Solid navy blue jackets and scarves

Boys (Grades K – 8)

Navy shorts or pants
Boys in grades 5 – 8 must wear a black, brown or navy belt with a standard plain buckle – no decorative belts or buckles are allowed
Blue pinfeather shirts
Navy/white/powder blue polo shirt
Navy or white plain turtlenecks (winter only)
Navy V-neck sweater
Our Lady of the Assumption sweatshirt
Our Lady of the Assumption hooded jacket
Our Lady of the Assumption school jacket
White, navy, or black crew length socks
Solid navy blue jackets and scarves

Shoes

Tennis shoes must be black and/or white with black or white laces only. Decorative laces are not allowed. A small logo is permitted. All shoes must be tied correctly on the outside of the shoe. Black dress shoes may be worn. Black and white saddle shoes may be worn. For safety and health of all children backless/open heeled tennis shoes and/or sandals, clogs, boots, or open-toed shoes are not permitted. No shoes with wheels, such as Heelys, are allowed. The sole and heel of any shoes must be no more than one inch high. For health and safety reasons slip-on shoes must cover the top of the foot, such as the traditional standard ‘VANS’ so they are similar to the regular tied lace ups. No “ballet slipper” style shoes may be worn. Regulation school shoes must be worn on Free Dress and Picture days. There are some special occasions when exceptions may be allowed, and written instructions will be posted and sent home in advance.

PE Uniform

PE uniforms are obtained through Our Lady of the Assumption School Office. All students wear OLA PE shorts or sweatpants. The Dennis Uniforms Company also carries a nylon mini-mesh short with OLA logo that may be worn. The white or gray OLA PE shirt may be worn. Shoes must be tied firmly for the safety of both the individual and their classmates. (See also the rules for shoes above). Slip-ons are strongly discouraged for PE.

Non Uniform days

‘Free dress’ is a privilege granted to students at different times during the year. As with school uniform children are expected to dress with good taste, decency, cleanliness, and modesty setting an example for the younger ones and peers in appearance and presentation. Parents are responsible to ensure that students are dressed in a manner suitable for a Catholic school. Free dress privileges for subsequent events may be revoked for individuals who do not follow the free dress regulations. On days when free dress is allowed, the following rules apply:

· Skirts, skorts, jumpers, shorts and shifts must be a length that is both modest and conservative.

· No tank tops or bare midriffs.

· No spaghetti straps on dresses or tops

· The regulation school shoes must be worn

· T-shirts with a logo must reflect the ideas of a Catholic school. Any images or designs that could be understood as derogatory or having any meaning contrary to Christian belief or morality will not be allowed

· All clothing must be correct size and fit

· No hats will be worn

Parents and students are expected to cooperate with the uniform code. If there is a disagreement about acceptable appearance at school, the Principal will make the final determination.

Issues relating to dress or appearance of a student that are not specifically mentioned in the parent/student handbook, but are inconsistent with the school’s regulations, may be deemed unacceptable at the discretion of the Principal.

b. admission and attendance

Absence, Tardiness and truancy

Absences have an impact on a child’s ability to learn and a teacher’s ability to teach. In order for each child to benefit from the experience provided, a child’s attendance must be consistent. Excessive absences and tardiness are detrimental to a child’s progress and may result in lower grades due to poor performance, retention, and/or discontinuation in school.

The responsibility for attendance and/or tardiness lies with parents. For the health and wellbeing of all the other children in the class, if your child is ill at the beginning of the day please keep him or her home until they are well.

Attendance

It is the responsibility of the parents/guardians to notify the school office before 9:00 AM on the day or days on which their child will be absent by calling

(909) 626-7135 EXT. 241.

In case of long-term absences (more than three days), parents should leave a message with Mrs. Gutierrez (Ext. 241) to notify the Principal and their child’s teacher(s).

A written excuse from the parent must be presented to the child’s homeroom teacher at the beginning of the next school day after every absence. These must be signed and dated and explain why the child was absent, specifying if it is for particular illness and indicating communicable infections, or if it is for personal reasons. If a child does not bring a note explaining the absence, they must report to the school office. Parents will be contacted by phone that day and the school office issues an admittance slip for that day only. Notes explaining absences and illnesses may also be faxed to the school office: 909 398 1395.
Medical and dental appointments: Please cooperate with the school so that these appointments do not conflict with dates of standardized testing. Whenever possible, appointments should be made before or after school hours.
If a child has been experiencing symptoms within 24 hours (e.g. fever, diarrhea, vomiting) or has been diagnosed with a contagious disease (e.g. chicken pox, strep throat, pink eye / conjunctivitis) the child must be kept at home and the school office must be notified so that precautions can be taken and notification sent home with the other students who may have been exposed.
Children are not allowed to leave the school grounds when school is in session including lunch and recess periods except by previous arrangement. If arrangements have been made and the child is to be picked up, the parent or guardian must go to the school office before the child is released. The child must be signed out in the dismissal log in the office, and the office staff will call or collect the child form the classroom. Only those who are authorized and named on the emergency cards may pick up a child during the school day. If someone other than the parent or legal guardian is picking up the child, he or she must present a signed, dated note from the parent or guardian before the child will be released.
Assignments, tests, etc. have to be made up once the student returns. Teachers will make every effort to ensure continuity of progress, but it is the child’s responsibility to ask the teacher(s) for their makeup assignments. Children are given the number of days equal to the number of days absent to complete homework and missed class work. For extended illnesses, parents must schedule a conference with the teacher(s) to receive a homework plan.

Tardiness / Leaving early

The school day starts at 7:50 AM. A second bell rings at 7:55AM to signal the start of morning prayers and daily announcements. Lessons begin promptly at 8:00AM. A child is considered tardy if he or she is not in the classroom by the second bell at 7:55 AM, or the bell which signals the start of afternoon session for his/her grade. All students who arrive after roll has been collected from the classroom in the morning must sign in at the school office.

Regular dismissal is at 3:00PM Monday – Thursday, 1:30PM on Friday, 12:30PM on early dismissal days. All students who leave within 30 minutes of dismissal are recorded as having left early in the class attendance register.

Punctuality is very important. In the morning the children need time at the beginning of the day before formal instruction begins to unpack and prepare for the day. Tardiness can cause tremendous disruption and interruption to both individual children and the whole class. Please make every effort to ensure your child arrives on time. The continual disruption to the individual child and their classmates of repeated tardiness is cause for discontinuation of a child’s education at Our Lady of the Assumption School.

If a student comes into class after 8:25AM, he/she is marked absent half a day.
A student who is tardy in excess of thirty (30) minutes on each of four (4) days or more in one (1) school year, without a valid excuse, is considered a truant.
Each time a child is tardy on 3 occasions in one trimester, the child will serve a detention.

At the end of the school year, all absences, late arrivals, and early arrivals are transferred from the attendance register to the student’s permanent record

Truancy – absence and tardiness without a valid excuse

A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any thirty minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the public school district. Parents/guardians will be contacted in any case of suspected truancy (absent from school without an acceptable excuse). When and if all resources at the school level have been exhausted, the principal will notify the local public Child Welfare and Attendance authorities. A student who has been reported three or more times is considered a habitual truant and is subject to dismissal.

9. Communications Procedures

The main channel of communication is the “Brown Envelope” which is sent to each family twice a month and contains school news, a monthly calendar, and letters from the Principal and/or Pastor. Parents receive this electronically by submitting a current email address to the school office. Parents are then responsible for printing out any relevant return slips on the flyers. Special memos may be sent out separately as the need arises. Further information may be found on the school website and in the parish bulletin.

Each teacher in Kindergarten – 8^th grade has a webpage accessed on the school website for posting homework as well as other information and news items for their class. In addition, teachers in grades 4 - 8 post grades online via the school website, also accessible on the teachers’ homework pages through passwords issued to the individual children. Parents are given more information by teachers after the start of each year regarding access to this webpage and passwords to access their child’s grades.

Annual Parent Teacher conferences take place after the first progress reports and as necessary at other times during the school year. The scheduled annual conferences are held in during the first trimester each year. Conference times are scheduled at Back-to-School Night. Parents will be notified of the times available and need to sign up in Kindergarten – 6^th grade for a convenient time to discuss student progress. Because there are a number of teachers to see, annual Junior High conferences are held on a first come first served basis. Parents and teachers may write or phone to request conferences throughout the year regarding student academic progress and behavior. Teachers will respond to all letters and phone calls from parents. Due to the informal nature of e-mail, our teachers are instructed not to reply by email as a means of communication.

Parents must not approach teachers or administration for impromptu conferences, particularly when teachers are on supervision duty, at recess, or during carpools. They are responsible for monitoring the safe arrival, departure, and behavior of students at these times, so it is dangerous to distract them from these duties and teachers may refuse to conference at this time. Parents should call or send a note to set a mutually convenient time to conference when teachers can dedicate the appropriate time and focus to any concerns and problems. Informal talks may only generate unreliable “all is well” responses, particularly in public when other parents and children may be present and teachers may not at talk freely about a child to the parent.

The school website address: www.ola-ca.org

School Telephone (909) 626-7135 FAX (909) 398-1395

Principal Extension 206 Front Desk Extension 207

SCRIP Extension 208 Health Aide Extension 241

Office Hours Monday – Thursday 7:30AM – 3:30PM

Friday 7:30AM – 2:30PM

Outgoing Messages

In the event of an emergency, students may use the school office phone during school hours and may not use the church office phone except in emergencies. Forgotten homework, assignments, lunches, or PE clothing are not considered an emergency.

Incoming Messages

All incoming calls to the school and parish require the caller to select an extension (see page 22). Every effort is made to answer calls immediately or to respond quickly to messages. If parents need to get a message to their child/ren during the school day, please call extension 207 before 2:00PM Monday – Thursday or by 12:30PM on Friday, so that we can deliver the message before the end of the school day. Students can come to the school office to check their voicemail or text messages or to pick up an item parents have delivered for them. Children who remain on site after school has been dismissed are sent to extended daycare until parents arrive. Daycare fees will apply.

Cell Phones and electronic communications devices

Our Lady of the Assumption school faculty and staff are not responsible for lost, damaged or stolen cell phones or accessories. During the school day as well as during arrival and dismissal times, the use and abuse of cell phones, picture phones and text messaging causes considerable distraction and interferes with learning and teaching.

Cell phones and other portable communication devices (pagers, iPhones^®, iPods^®, Blackberries^®, walkie talkies, etc.) may be brought to school with written parental permission. We strongly discourage students from carrying cell phones and accessories. If personal cell phones and other portable communication devices are carried they must be switched OFF and stored in a backpack, book bag, locker, or other place where the device is not visible. Portable communication devices may NOT be turned on at any time during the regular school day for any reason, except to call 911 in emergencies, or with the express permission of a responsible adult in authority. This prohibition includes, but is not limited to, study hall, lunch breaks, class changes and any other scheduled or non-scheduled activity that occurs during normal school hours.

Before and after the end of school, students may use portable communication devices, but not inside school buildings that are still being used for school-related activities or on school buses. Portable communication devices may be used at after school activities that are not conducted in the school, provided that they do not interfere with the activity or school operations. If a student uses a portable communication device or any of its functions for any reason during the school day without express adult permission, the following measures will be taken:

· The device will be confiscated from the student

· The device will be returned only to the student’s parent or legal guardian

· Depending on the circumstances, the student may be denied the right to bring the device to school

· Repeat violations of the policy will result in disciplinary measures appropriate to the circumstances, including expulsion if warranted

· If a device is used for cheating during a test, the student will be removed from the testing situation and appropriate disciplinary action will be taken

The school is NOT responsible for lost, misplaced, stolen broken portable communications devices or for any unauthorized use of such devices. The school will NOT pay to replace devices that are lost, misplaced or stolen after they are confiscated and will NOT pay for any communications charges.

Arrival and Dismissal Procedures

Our greatest concern is for the safety and supervision of the children at these times. Parents are responsible for ensuring their children arrive and leave the school grounds safely under supervision. The carpool maps show the safest way of delivering children to, and collecting children from school. Drivers should enter only from Harrison Avenue and exit onto Berkeley Avenue during morning drop-off and both Berkeley and Bonita Avenues during after school pick-up. Children should unload in the shaded areas only. Morning drop-off times are 7:30AM – 7:50AM; afternoon pickups begin promptly at the dismissal bell. If children arrive before 7:30AM they are sent to extended daycare.

Our Lady of the Assumption School uses a carpool system. Maps are provided to each family at Orientation and are available in the school office all year. The following instructions provide the safest way to pick up and drop off children:

Vehicles enter from Harrison Avenue only. Exit to Berkeley Avenue during morning carpool and onto Berkeley Avenue and Bonita Avenue during after school carpool. Right turn only on exit. As courtesy to other families and to other road users, keep the carpool lines moving.
Please pull forward in lines as far as possible. If necessary, drive around the block (Berkeley Avenue-Bonita Avenue-Mountain Avenue-Harrison Avenue) and re-enter on Harrison Avenue.
Drivers picking-up children need to have a surname sign visible in the windshield so that the teachers can identify and call out the name. Children must be seated facing forward during this time.
Stay in the carpool lines. Do not pull out of line, cut through, or to move ahead of other cars. This is a safety hazard and will also cause further delays in the carpool lines.
Teachers are positioned to help supervise the flow of carpools before and after school. This is not a time for conferences. Do not approach teachers at this time. Please keep the lines moving.
Children must be picked up by an adult at dismissal. Children walking home unaccompanied must have a note signed and dated on file at the school office which explains the circumstances.

Walkers must not use these carpool exits. Children and parents who are walking in or out to cars must use the exit via the Patio Breezeway between the Church and auditorium. Teachers will direct all walkers to the Patio Breezeway.
Children may not wait in front of or inside the church. These locations are not a place to pick up or drop off children. Please obey curbside laws for parking. Claremont PD will cite drivers.
Children must not be dropped off or picked up on Harrison Avenue, Berkeley Avenue, or Bonita Avenue unless under the supervision of parents who are walking them in or out of parked cars.
There is no vehicular access to the grounds from Harrison Avenue, to Berkeley Avenue, or Bonita Avenue during the following times:

from/to Berkeley/Harrison Ave from/to Bonita Ave

Monday-Thursday 8:00AM – 2:00PM 7:30AM – 3:00PM

Friday 8:00AM – 1:15PM 7:30AM – 1:30PM

Early Dismissal 8:00AM – 12:00PM 7:30AM – 12:15PM

Kindergarten dismissal

· At 2:00PM the Kindergarten teacher and a member of staff will accompany the children to the upper parking lot to dismiss in a ‘Kindergarten only’ carpool.

· Drivers enter on Harrison Avenue and exit on Berkeley Avenue.

· Children who go to daycare at 2:00PM and who will be picked up at 3:00PM, will be escorted by daycare personnel to their correct carpools for collection in the regular carpool lines.

Rainy Day Arrival and Dismissal

Arrival – On rainy day arrivals parents are to drop students as usual and students report straight to their homeroom classroom (no earlier than 7:30AM.) Students are not permitted to linger in the hallways or in other classrooms.

Dismissal – It is important that Rainy Day Dismissal Instructions are followed by all families in order to maintain a smooth, calm and safe pick-up transition.

· No After School Sports Events on rainy days. Athletic Director and coaches may reschedule events. Children go to extended daycare or are picked up at carpool.

· PLEASE display the family surname sign in the front windshield, so that teachers can easily identify the carpool and call for the children without delay.

· There is NO BREEZEWAY pick up on rainy days. Do not walk in to collect children. This is dangerous and causes delays and confusion.

On rainy days the two carpool lines follow the usual routes in the parking lot. Children will be ready promptly at the dismissal bell in the areas outlined below. For the safety of the children please follow these instructions to pick up your children.

Berkeley Building

Children from the Bonita building are escorted across before dismissal to join the eldest sibling/carpool. Families/carpools are gathered together and dismissed from 5^th and 6^th grade classrooms. Teachers announce which cars are ready to load, at which time these children will be allowed to exit the building to go to their car.

Bonita Building

Children are dismissed from the double door next to 4A/2B. Teachers announce which cars are ready to load, at which time these children will be allowed to exit the building to go to their car.

Extended Day Care

Bonita children go to 2A and 4A to meet daycare personnel. Berkeley children go to 7A to meet daycare personnel.

No children may leave unaccompanied on rainy days. If children are not collected at carpool, they are sent to daycare and normal charges will apply.

Security Procedures

Security is of great concern and priority. All school and parish employees are identified by an official OLA badge. Visitors to the school, including parents or other family members, must check in at the school office to sign in and sign out of the visitor log and to receive a Visitor Badge. Anyone not identified by an official visitor badge will be questioned and required to check in at the school office. Visitors may not simply ‘show up’ at a classroom or the playground, however brief the visit or its purpose. Siblings of OLA children, other children who are not of school age and children who attend other schools are not allowed on campus during the school day unless accompanied by a parent at all times and with the express permission of the principal or pastor. During the school day, parents/guardians who need to collect the children before dismissal must do so from the school office.

All employees of Our Lady of the Assumption parish and school are fingerprinted and complete the VIRTUS training. All parents volunteering in the classroom or chaperoning trips and events must have completed the VIRTUS program training “Protecting God’s Children” and be able to provide verification of attendance of all mandated training AND must be fingerprinted by OLA and the Los Angeles Archdiocese.

Safeguard the Children Program (VIRTUS) training

In 2004 the Archdiocese of Los Angeles mandated that all schools and parishes in the archdiocese introduce a “Safeguard the Children” program with the expressed mission of prevention of the abuse of children. All ministries at Our Lady of the Assumption, including school, faith formation, Youth Ministry (HOG, HOG JR) and all weekend activities, are required to follow this mandate. In June 2007, all parishes and schools were required to submit information for an archdiocese-wide audit of this mandate, and each year since then. As well as a “Safeguard the Children” committee at each parish which oversees parish compliance, training programs for adults have been developed by the company “VIRTUS,” and have been adopted throughout the Archdiocese. Further information is available at www.virtus.org.

The two part training program is mandated for all volunteers and all employees. An initial three hour training class is required, called ““Protecting God’s Children”. This class is offered at the start of each school year, and again through the year as necessary. After four years, all employees and volunteers must attend a further one and one half hour recertification class, called “Keeping the Promise Alive.” The training for this is also offered each year.

All employees and volunteers in the classroom and/or chaperoning field trips and school activities must have completed all appropriate training sessions “Protecting God’s Children” and “Keeping the Promise Alive.” as directed by the Archdiocese of Los Angeles and be able to produce the certificate of attendance.

All volunteers and parents who work with the children in school or offsite must also have fingerprint “livescan” background clearance. Fingerprinting is available through the archdiocese of Los Angeles at various parish and school sites throughout the year including OLA. (Alternatively, if a nearby session is not available, parents prefer to expedite their fingerprint clearance the livescan forms may be picked up at the school office. However, a charge of $70.00 will be made.)

Parent/Guardian Right of Visitation

Parents/guardians have the primary responsibility for the education of their children. The school supports, enhances and complements their role. Parents/guardians are allowed to visit their children during the school day, but must comply with all school rules at all times. Parents/guardians may not interrupt, disturb or distract the teaching and learning. Parents/guardians must check in at the school office to sign in and sign out of the visitor log and to receive a Visitor Badge, and may not simply ‘show up’ at a classroom or the playground, however brief the visit or its purpose. (See also Los Angeles Archdiocese Code of Christian conduct)

A parent, who does not have legal custody of his /her child but has the right of visitation, may visit, subject to the school’s visitation policy, unless the school has received a legal order prohibiting such a visit.

Extended School Day Program

Our Lady of the Assumption school is fortunate to offer an extended day care program to serve those students presently enrolled in the formal school program. The policies, guidelines and procedures are consistent with the school’s philosophy and mission, as well as the policy and rules of the school and Los Angeles Archdiocese under the direction of the principal. The principal is the administrator responsible for the managerial aspects of the program, including financial management, and the recruitment, employment and, if required, termination of supervising personnel. Operations and organization for extended care at Our Lady of the Assumption is overseen by the principal and in full consultation with the Extended Daycare Director Mrs. Margie Robinson.

Extended school day staff must be at least eighteen years of age, and have undergone a tuberculosis check and comply with the Safeguard the Children Program and Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events. As with all school employees, all daycare staff are fingerprinted and have attended VIRTUS training, so that they know to look for signs of child abuse and neglect, and know about the appropriate reporting procedures.

Most have formal training in child development, recreation, or education, possess prior experience working with school-age children, and all employees are very familiar with age-appropriate behaviors and abilities of children. The children are supervised appropriately at all times with no more than 14 children to each adult staff member. For younger children this figure is 1:10. Two staff employees are available at all times in the event of an emergency and no child is left unattended. Archdiocesan student insurance covers students during the time of the program

The extended daycare program is required to maintain up-to-date family information, emergency contacts, and maintains a record of arrivals and departures. The school requires an extended school day agreement with participating parents

Full information on the cost, times and availability is published annually in the Extended Daycare Handbook. This is available from the Extended Daycare Director, who may be contacted at (909) 626 7135 ext 227 and/or ext. 225 after 3:30PM. The fees charged to parents cover the total cost of the extended school day program.

HEALTH, Illness, accident procedures

An emergency card for each student must be complete, current, and readily available to authorized employees. Parents MUST list all adults who have permission to collect the children from school, including siblings (over 18), aunts, uncles etc. as students will not be released to an adult who is not listed on the card.

Our Lady of the Assumption employs a health aide, and in case of illness and/or accident students’ onsite are taken to report to the health office. The health aide or office staff will make a phone call to inform parents. Only minor and very basic first aid will be administered by school employees; no secondary treatment, such as changing or removing bandages, will be administered. In a serious emergency, 911 will be called.

All accidents or illnesses occurring at school or at a school sponsored event must be reported immediately to the school office. A written report of the circumstances, witnesses, and action taken shall be made by the principal or other responsible employee and filed with the Department of Catholic Schools. Student accident insurance program is provided for all full time students in archdiocesan schools/parish. The insurance supplements insurance maintained by the parents.

NO medicine of any kind, including aspirin, may be given to students without written permission from parents or guardians and a current, completed medication form held on file in the office.

(see also section 6 “Health and Safety” in the Los Angeles Archdiocese policies section of the handbook)

C. ACADEMICS AND CO-CURRICULUM ACTIVITIES

15. Curriculum Offerings

Our Lady of the Assumption offers a curriculum that follows Archdiocesan core curriculum guidelines for all students. Religious Studies form the heart of our program, and we are committed to promoting our children’s Catholic identity with daily, systematic instruction in all aspects of the Catholic Faith. Our curriculum is characterized by a focus on thinking skills, responsibility, and a vision of excellence that will offer children the chance to develop their minds, hearts and bodies. Academic subjects include Language Arts (English, Reading, Spelling or Vocabulary, and Handwriting), Math (including Algebra) Science, Social Studies, Art, Physical Education (PE), Computers, and Music. World Languages have been introduced and classes are scheduled in the computer lab using the Rosetta Stone library of interactive language-learning software.

The current textbooks are:

Religion:

· RCL “Faith First” 2006 Legacy ed.

· Harcourt “Growing in Love”

Language Arts:

· Houghton Mifflin “A Legacy of Literature” K – 5^thgrade. 2002 CA ed.

· Prentice Hall “Timeless Voices, Timeless Themes” 6^th – 8^thgrade. 2002 CA ed.

· Prentice Hall “Writing and Grammar” 6^th – 8^thgrade. 2002 CA ed.

Mathematics:

· Sadlier “Progress in Mathematics” K – 6^th. 2001 CA ed.

· Holt, Rhinehart Winston “Pre-Algebra and Algebra” 7^th – 8^th grade 2003 ed.

· “Progress in Mathematics” Basic Pre Algebra 7^th grade

Social Studies:

· Scott Foresman K – 6^thgrade. 2003 ed.

· Prentice Hall 7^th – 8^thgrade 2003 ed.

Science:

· Scott Foresman K – 5^th grade 2003 ed.

· Holt Rhinehart Winston 6^th – 8^th grade 2001 ed.

World Languages

· Rosetta Stone Ltd K-8^th grade

Weekly Time Allotments as given by the Archdiocese:

Subjects	Grades
	1	2	3	4	5	6	7	8
Religion	150	150	150	150	200	200	200	200
Language Arts (Totals)	890	890	775	725	625	575	575	575
Reading/ Literature
English/ Grammar
Spelling/ Vocabulary
Handwriting
Mathematics	300	300	300	300	300	300	300	300
Science	60	60	100	100	100	150	150	150
Social Studies	80	80	125	175	225	225	225	225
Fine Arts (Total)	120	120	120	120	120	120	120	120
Art	60	60	60	60	60	60	60	60
Music	60	60	60	60	60	60	60	60
PE	50	50	50	50	50	50	50	50
Additional instructional minutes to be allocated by each staff			30	30	30	30	30	30
Opening/Closing Recess/Lunch	300	300	300	300	300	300	300	300
Total Weekly Instructional Minutes	1950	1950	1950	1950	1950	1950	1950	1950
Faculty Meeting Minutes Total	90	90	90	90	90	90	90	90
Curriculum Planning/ Articulation	45	45	45	45	45	45	45	45
Other Administrative Planning	45	45	45	45	45	45	45	45
Total Weekly Minutes	2040	2040	2040	2040	2040	2040	2040	2040

Religion Program and Expectations

Faith and spirituality are at the core of everything we do at OLA. We are proud of our many and varied opportunities for the students, staff, and parents to improve their faith and spirituality through prayer and sacraments throughout the school year. In response to the call for community service and outreach and in embracing our Catholic faith, OLA students, staff, and parents are called to action. Teachers and parents serve regularly as Extraordinary Ministers of the Eucharist and participate in the music ministry. Students participate in sacramental preparations and celebrations. Liturgical celebrations are led each week by students in different grades where students are given the opportunity to serve as lectors, cantors, altar servers, gift bearers, and sometimes ushers.

The Religion curriculum standards established by the Archdiocese of Los Angeles are met by student workbooks published by Resources for Christian Living (RCL) Legacy edition. The grade level workbooks have been successful in promoting Catholic doctrine and practices. The publisher offers a website, www.FaithFirst.com, which is accessible to teachers and students for enrichment, chapter reviews, and lesson planning. Online sites, such as the Catholic Telemedia Network (CTNBA) and California Streaming, are additional resources that teachers utilize to enhance religion curriculum.

Students participate in semi-annual Prayer and Reconciliation services during Advent and Lent. Stations of the Cross are presented by students in different grades on every Friday of Lent. A school-wide Living Rosary is presented in the month of October and the Crowning of the Blessed Mother and rosary to honor Mary in the month of May. The students in grades 5–8 participate as altar servers in school masses and parish funerals. Eighth grade students are required to complete a service project, “Imago Dei,” where they give their individual time and energy to the community, such as volunteering in OLA summer school classes and OLA’s summer day camp, make blankets for “Binky patrol” and/or give time to support or raise money for various organizations.

In response to national and international crises, the School community responds with mass, prayer, and monetary donations such as collections for victims of hurricane Katrina, Catholic Relief Services, and the Holy Childhood Association at both Advent and Lenten Seasons. The funds reach global communities such as Ecuador, Tanzania, Nigeria, Nepal, Senegal, Bangladesh, 2004 Tsunami victims, and most recently Haiti and Japan. Eighth grade students attend the annual Holy Childhood Association mass at Our Lady of the Angels Cathedral each year and serve as lectors and altar servers, and participate in the multi-cultural entrance procession and in the choir.

OLA’s outreach through various service projects is evident throughout the year, including the OLA Fiesta (one of the four largest Claremont City Events), the Red Ribbon Week fundraiser (funds donated to a local drug rehabilitation center), and Shoes that Fit, as well as visiting the elderly residents at Claremont Manor, raising funds and collecting toiletry items by student members of the California Junior Scholastic Federation (CJSF) in support of Damien High School’s Tijuana Mission project, and the biannual food drive for the Pomona BETA Center.

Parents at Our Lady of the Assumption School serve as Extraordinary Ministers of the Eucharist, and help to train and organize fourththrough eighth grade altar servers for both parish and school liturgies. They are involved in sacramental preparation, have weekly opportunities to attend school masses and the parent prayer group, chair and participate in the OLA Fiesta, deliver donations of books, food, and/or Christmas baskets, train Sacristans, and support the “Shoes that Fit” program. Parents attend the annual 8^th grade spiritual retreat. Parents attend the annual Holy Childhood Association Mass at Our Lady of the Angels Cathedral each year and serve as Extraordinary Ministers of the Eucharist and ushers.

16. Graduation Requirements

When students have satisfactorily completed the approved course of study prescribed by the Archdiocese of Los Angeles for Elementary Grades, they are recommended to the administration for graduation. Satisfactory is defined as having a cumulative average of “C” and no average “F” in any subject area. If the student has an average grade of “F” in Language Arts or Mathematics, the student will be retained and required to repeat grade. If grades are not satisfactory, but retention does not apply, the student will receive a diploma after they have attended Summer School in an approved course and after presenting the School Principal with documentation of passing grades in any subject previously graded “F”.

17. academic Probation/Retention/Transfer

The decision to promote a student to the next grade or to retain him/her in the present grade is based upon a consideration of the overall welfare of the student. The decision will be made in consultation with parents and by carefully weighing academic, emotional, and social factors. But, at the end of the year, if a student has an average grade of “F” in Language Arts or Mathematics, the student may be retained and required to repeat the grade.

Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record shall be transferred by the former school upon a request from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report will remain at the school.

A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.

Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer.

Our Lady of the Assumption School reserves the right to charge parents for copies of records when multiple copies are requested.

Testing and Assessment

Teachers use a variety of curricula-based tests to determine progress, achievement and ability. The Department of Catholic Schools is responsible for a comprehensive testing program in all archdiocesan Catholic schools which ensures a constant evaluation of pupil’s progress. These tests are as follows:

· Achievement tests are administered in 2^nd – 8^th grades. The Archdiocese utilizes the Iowa Tests of Basic Skills (ITBS) including CogAT in 3^rd, 5^th and 7^th grades. These tests are given the first and second week in October.

· Assessment of Catholic Religious Education (ACRE). This test is administered in January each year to 5^th and 8^th grade.

19. HOMEWORK

Our Lady of the Assumption follows Archdiocesan guidelines for homework. The purpose of homework is to reinforce material already taught and to foster habits of independent study and organization. The following guidelines apply:

· Assignment of written homework is limited to days on which the school is in session, unless makeup work or long-range assignments are required.

· Homework may not be assigned as a punishment.

· Exceptions may be made for compassionate reasons upon request of the parent or guardian.

· Suggested homework schedules are as follows:

Kindergarten 15 – 20 minutes per night

Grades 1 – 2 not to exceed one half hour per night

Grades 3 – 6 not to exceed one hour per night

Grades 7 – 8 not to exceed two hours per night

Homework Help

2^nd – 4^th Grades Monday – Thursday 3:00PM – 3:45PM

Homework help is held in 4A for these grades and for 5^th graders who do not attend sports. There is no homework help on Friday, early dismissal or rainy day dismissal. Space is limited. An attendance form must be completed for each week or day that a child attends. Children may not attend without this form. Parents must send a written note to excuse a child if they sign up for the week. A roster is taken each day. Children who leave early must be signed out. Children who are not collected by 3:45PM are sent to extended day care.

Junior High Math/Algebra Support

7^th and 8^th Grades Monday – Thursday 3:00PM – 3:30PM

Math support is held in 7B. This is not held on early dismissal or rainy days. Space is limited. An attendance form must be completed every day that a child attends. Children may not attend without this form. Faxed forms are not acceptable. A roster is taken each day. Children may not come late or leave early. At 3:30PM children are sent to extended daycare.

20. GRADING

Report cards and progress reports are sent out three times a year. The Archdiocesan Grade Scale has been very slightly modified for use at Our Lady of the Assumption School in 3^rd – 8^th grades:

A = 94 -100% A- = 90 - 93%

B+ = 88 - 89% B = 84 - 87% B- = 80 - 83%

C+ = 78 - 79% C = 74 - 77% C- = 70 - 73%

D = 60 - 69%

F = 59% and below

In 1^st and 2^nd grades the children are awarded the following marks:

O = Outstanding G = Good

S = Satisfactory NI = Needs Improvement

In Kindergarten the children are awarded the following marks:

M=demonstrates expected development X = demonstrates emerging skill

T = Needs more time to develop No mark = Not expected at this time

Official report cards are issued to parents at the end of each trimester, with the exception of Kindergarten teachers who issue progress reports for the first trimester and report cards for each trimester thereafter. Parents also receive progress reports midway through each trimester indicating both academic and behavioral progress.

Teachers in 4^th – 8^th grades have posted grades and conduct information online via the school website, accessible on the teachers’ homework pages and only through passwords issued to the individual children. Parents and children are given more information by teachers after the start of the year.

Behavior/Conduct (all grades)

O = Outstanding G = Good

S = Satisfactory NI = Needs Improvement

Academic Honesty

Academic honesty is expected in all students. Any behavior that violates academic standards, such as cheating, plagiarism, copying homework or misuse of technology carries a consequence. For each child involved in dishonesty, the usual punishment is to receive zero credit on the test or assignment. In some cases further disciplinary measures become necessary, up to and including suspension and expulsion.

21. HONORS AND AWARDS

Learning is what matters! Grades are simply a reflection of progress made by students in a class and teachers record the grades the children earn. The pressure of ‘honor roll’ does not take precedence over the accurate assessment and determination of a student’s grade.

All classes and subjects count toward Honor Roll for 5^th through 8^th grades. Honor Roll students are those who have achieved a grade point average (GPA) of 3.0 or above on their report card with no D’s or F’s, and no “NI’s” in a given trimester. Other awards given by teachers for 5^th – 8^th grades include two (2) from each classroom in each of the following categories: Most Improved Student, Outstanding Effort, Citizenship, and commitment to their faith in spirit and practice called the “Cool Catholic” Award. Scholar Athlete Awards are awarded for each season and are presented at the end of the year.

Awards for grades Kindergarten – 4^th grade are presented by teachers on the last day of the school year. Teachers in each class use their discretion to present each child with an award to recognize individual achievement, which may include Citizenship, Outstanding Effort, Most Improved, the ‘Cool Catholic’, and subject specific awards. Children in 3^rd and 4^th grades may be eligible for scholar athlete at the end of the year.

There is one awards assembly for 5^th – 7^th grades at the end of the school year. Awards for 8^th grade are presented after the Baccalaureate Mass on their last day. High School Scholarships, if available, are awarded to the 8^th grade at the graduation ceremony. A complete list of the 8^th grade awards is available on request.

Field Trip and Excursions Policy

Field Trips MUST be of educational or cultural value and directly related to the curriculum and/or mission of the school. The field trip policies listed below apply to class trips, school group trips (decathlon, CJSF, etc.) and trips for school sport teams. The schools may plan field trips for one of more days including overnight field trips. The school, at its option, may decide not to offer overnight field trips. All field trips, whether day or overnight must comply with the following requirements:

· Teachers must obtain written prior permission for all trips from the principal and are responsible for the preparation, follow-up activities, and specific educational/learning goals.

· Parents must submit all original, completed, signed and dated Student and Youth Activity Permission Forms and Emergency Medical Authorizations for their child before the day of the trip. Copies of the forms are attached as Appendix B and C. These forms may not be faxed to the school, nor can a separate note be used instead of the original forms. Children will not be allowed to attend a trip unless completed forms are submitted.

· All Permission and Authorization Forms must be in the possession of the supervising adult during the trip, with copies of all emergency contacts left in the school office.

· All participants should have appropriate identification and travel documents.

· All Archdiocesan policies on safe environment must be followed, including background checks for vendors providing the trips, as applicable.

Transportation may be by personal car, school or chartered bus or van, boat, or airplane.
Schools may only use buses or vans with valid California State approved licenses or charters. Verification may be obtained on the state Public Utilities website at http://www.CPUC.ca.gov. In addition, schools must verify insurance coverage of the transportation company.

· Parents are responsible for ensuring the transportation of their child/ren to all off site school events ( e.g. athletics, decathlon) which occur outside regular school hours.

Although discouraged, school employees, including teachers and coaches, may drive two or more students to or from athletic and co-curricular trips or events in their personal vehicle. School employees may not be alone with a student in a vehicle.
School employees and parent or guardian volunteers driving students in their own cars must be at least 25 years of age, have a clean driving record for the past three years, a valid Class C driver’s license and current, valid California automobile insurance. Each vehicle must have individual seat belts for each student. A copy of the parent or guardian’s driver’s license and insurance declaration page must be kept on file at the school.

· All contracts with bus companies or other transportation vendors must be submitted to the Archdiocesan Legal Department for review prior to signature.

For trips outside the 100-mile radius of the school, guidelines must include consideration of the ability of parents to incur cost, the financial impact of the trip on other school fundraising activities and class work missed by students.
State law requires that a first aid kit be immediately available to the supervising adult on all excursions and field trips. First aid kits must be carried in all vehicles transporting students to school sponsored activities. Student emergency information must be immediately available to the supervising adult. At least one adult chaperone shall be in possession of a cell phone. A snakebite kit must be included in any area where there may be poisonous snakes.

Chaperones

Chaperones are a vital part of the supervision of children during field trips and are required to work closely with and follow the directions of the teacher. Teachers arrange the appropriate ratio of one chaperone: ten (1:10) children for each trip. Parents should contact teachers in advance of any trip to sign up to chaperone. In the event that not enough parents are available, room parents may be asked to chaperone. The chaperones must be 25 years of age or older. All chaperones must have completed the VIRTUS “Protecting God’s Children” and “Keeping the Promise Alive” training classes, have fingerprint clearance through OLA/LA archdiocese, and be able to produce the certificate of attendance as proof. Chaperones must carry a cell phone on the trip and submit the number as a contact to the school office and teachers.

Parents may be credited for a maximum of 6 service hours per trip as chaperones. Teachers may not assign children to a parent who attends a trip with any siblings or other children. This disqualifies the parent as a chaperone. Parents are welcome to attend trips to public venues separately but are not considered as chaperones and are responsible for their own travel arrangements and any expenses that may be incurred. For some trips special arrangements are made for the students, which includes teachers and official chaperones only. Parents must not assume eligibility for service hours simply by being present on a trip.

Funding and Budgets for Field Trips

When planning trips teachers must budget for entrance fees and buses and know the expected cost per child. Teachers must consider and weigh the ability of parents to incur costs, the financial impact of the trip on other fundraising activities and class work missed by the students. Parents are expected to fund all field trips for their children. Parents are responsible for the field trip fees, even if a child does not attend. This is necessary as reservations and costs are budgeted and paid in advance of the trip.

Summer PROGRAMS

The principal is responsible for the over-all administration of all summer programs and may delegate the day-to-day operations of the summer programs. All archdiocesan policies are applicable to summer programs. Each year the decision to have a summer program is left to the sole discretion of the principal and, in the case of parish schools, the pastor. Consideration for implementing a summer program must include financial feasibility, purpose and demand for the summer programs. Teachers have no right to employment in the summer program. Teachers employed in past summer programs have no tenure rights or preferential rights of employment.

Information about upcoming summer daycare and fees is published in the spring of each year. Every effort is made to limit class size. Children who attend other schools may be invited to attend. In addition to the charges made for summer school classes, children who do not attend OLA are charged an additional insurance fee. Limited financial aid is available each year and may be made available only after written application and interview by parents with the principal.

The following practices are observed in Our Lady of the Assumption school summer program:

· A budget that includes payroll, classroom materials, student activities, school maintenance costs, and utilities. These are then saved and kept on record with the school’s budget and finances

· Students enrolled in the regular school program are automatically covered by school insurance. Prior to the beginning of summer activities, a listing of non-covered students (i.e., students from other schools) shall be sent to the insurance carrier accompanied by the special coverage fee.

· The summer program is staffed by OLA faculty who participate in an orientation that includes:

o The mission of the Catholic school.

o Child abuse reporting requirements; Safe Environment and the Archdiocesan Guidelines for Adults Interacting with Minors.

o Safety and health procedures, i.e., first aid and CPR

o Supervision of students.

o Emergency/Disaster plans

Athletics

All children in 5^th – 8^th grades are encouraged to support and play in the after school sports program. The after school sports program of events, including hiring coaches and referees are coordinated by the school’s Athletics Director. A fee is charged per child per sport per season. The “After School Athletics Handbook” is made available to all athletes and their families each year, which outlines specific policies and guidelines. The program operates under the guidance and support of the Catholic Youth Organization - CYO. All coaches must be trained and certified by the CYO, be fingerprinted and have completed all necessary VIRTUS training.

Each year, with parent support, we offer the following:

FALL Football, Girls’ Volleyball, Cross Country and Cheerleading

WINTER Basketball, Cross Country Cheerleading

SPRING Softball, Track, Boys’ Volleyball, Cheerleading

After School Sports Eligibility

All students involved in after school sports must have and maintain a “C” average with no “F” Grades. They must maintain “Satisfactory” or better in conduct and work habits. At the start of each season students must provide proof of eligibility from the previous grading period report card. Grades, conduct and work habits are monitored during the season through progress report and reports cards. Falling below the standards makes the student ineligible to compete until the next report card/progress report is published. Fees are not returned if a student is dropped for academic or behavioral reasons. Full details on the After School Sports Program are published annually in the Athletic Handbook available from the Athletic Director.

California Junior Scholarship Federation (CJSF)

This program is a statewide honor society available by application to 7^th and 8^th grade students who maintain high academic averages. In addition to demonstrating consistently high achievement of rigorous academic standards students demonstrate good citizenship by fully participating and supporting social outreach and community involvement. The moderator is Mrs. Debbie Buffum.

Archdiocese of Los Angeles junior high academic decathlon team competition

This annual competition is held in early Spring and is open to schools with students in grades 6^th – 8^th in the Los Angeles Archdiocese. A team of ten (10) students and alternates are chosen based on their ITBS scores, report cards and teacher recommendations. The members compete in the following subject areas: Religion, Mathematics, Logic, Literature, English/Spelling, Science, Social Studies, Fine Arts, Current Events, and a team Super Quiz. Coaching and preparation take place before/during/after school hours from September through the competition date. The moderator is Mrs. Debbie Buffum, supported by many teachers as coaches.

school altar servers

Altar servers are those who assist the priests in the Liturgy of the Word and the Liturgy of the Table. A child is eligible to serve at the start of the 5^th grade. Children interested in becoming servers receive training through the parish and then may serve at the regular school masses. Children become eligible to train towards the end of 4^th grade. Additional training is offered each year for those interested in serving at funerals and weddings. Most training takes place outside regular school hours. Please inquire at the parish office for details.

Student council

The student council organization develops leadership, a sense of responsibility and good citizenship. The goals of student government are to:

· Develop the student’s understanding of the philosophy, goals and objectives of the school.

· Encourage the students to become active members of the school community by accepting the various opportunities for the personal interaction with peers, staff and parents

· Under the direction of a moderator, Our Lady of the Assumption School Student Council organizes social and fundraising activities.

· The student council consists of 7^th and 8^th graders elected by the student body to serve one academic school year as officers and commissioners.

· All Student Council Officers must have and maintain a “B” grade average, no grade lower than a “C” and must maintain a Satisfactory or better in Participation and Conduct.

· Student Council Commissioners and Representatives must have and maintain a “C” average with no grade lower than a “C-“, and must maintain a Satisfactory or better in Participation and Conduct.

· Class Representatives are elected to serve one academic year by each class and consist of two (2) students for each grade, 1^st through 8^th grades.

· If a student does not maintain these grades in a trimester, they will become ineligible to serve on Student Council.

· Failure to attend all Student Council meetings and functions may result in being ineligible for Student Council for the remainder of the year.

D. TUITION AND FEES

31. Tuition and General Fees

Our Lady of the Assumption School is an educational ministry of Our Lady of the Assumption Parish. We provide a Catholic education primarily for families who are members of the parish. Tuition is the single biggest source for funding and vital to the continuation and support of all programs and teaching. While the school receives no direct funding from the parish, our bookkeeping, maintenance, utilities and certain other day to day running costs are shared expenses. Therefore, we offer “supporting parishioner” tuition rates to those families who actively participate in and contribute weekly or monthly to the Our Lady of the Assumption Parish. New families must show contribution records for six (6) months before qualifying for the parishioner discount. A full explanation is available at the school office.

PARISHIONERS

As an education ministry of OLA community, our families are served by OLA parish. All school families are expected to be contributing financially and participating regularly in OLA parish mass and community events.

10 mos. 12 mos.

One Child $ 4,700.00 $ 470.00 $ 391.67

Two Children 7,750.00 775.00 645.84

Three Children 10,775.00 1,077.50 897.92

Four Children 13,125.00 1,312.50 1,093.75

NON-PARISHIONERS

We understand that our families live in many of the surrounding communities. However, we are a parish school sharing the parish facilities with over 80 other parish ministries. It is expected that the school families make regular Sunday contributions to support OLA parish operations. If you contribute to and are active members at another parish it is assumed that you will pay the non-parishioner rate. Proof of contribution at another parish may allow you to apply for OLA parishioner rate. Non Parishioner rates are available on request.

Financial Obligations per child

Registration Fee

These guarantee or ‘hold’ your child’s place for the upcoming school year. The money must be paid in full by the end of May each year in order to guarantee that a child’s name be placed on the new class lists. Registration for both new and returning families opens in February each year. Fees are as follows:

$250.00 “early bird” registration for returning families before March 2

$275.00 for returning families who register before April 5

$300.00 per child for new families and for returning families who register on

Or after April 4

The following fees are usually collected on Orientation Day each year, but, with exceptions, may be collected up to the following due dates.

First Communion Fee $47.25 (where applicable) due 2/28/2012

Graduation Fee (8^th grade) $175.00 – due 5/13/2012 and does not include the end of year

day-away field trip

Additional Financial obligations per family

Raffle Tickets $275.00 due 3/22/2012. Drawing will take place on 4/5/2012

Service Hours 25 hours required or $500.00 buyout – due 4/30/2012

Scrip $300.00 in commission or buyout of $300.00 on or before 10/28/2011.

(A $50.00 penalty will apply if commission is not met by 5/25/2012).

Returned checks, including but not limited to those received for PFA events, field trips and sports fees, are subject to a $35.00 fee per check. More than one returned check during the school year may void all check writing privileges at OLA school.

32. Tuition Collection, Payment plans AND AUTOMATIC DEDUCTIONS

· Tuition is collected through FACTS Tuition Management Company

· All families need to sign up with FACTS Tuition Management Company -either on the 12 month schedule (July - June) or the 10 month schedule (July – April)

· Choose from 2 due dates - either 5^th or 20^th of each month.

· Checking or savings accounts can be used as a form of automatic payment.

· FACTS also accepts Mastercard, American Express and Discover for a 2½% convenience fee on the balance.

· Families may opt to make 2 payments per month though FACTS – on both 5^th and 20^th The 12 month schedule will therefore be 24 payments, the 10 month schedule would be 20 payments. A fee of $45.00 will be paid to set up this service.

· Existing families - If there are no changes in your existing account, you will be automatically enrolled and will be notified by FACTS when your payment will start.

· New families - Turn in the FACTS application form together with a voided check to the school office immediately in order to start processing of your account indicating on the form the due date preferred. For joint accounts, please make sure that the responsible party and the person signing at the bottom is the same.

· Credit card payments please call Mrs. Diego (ext. 207) at the school office to obtain the school account number for Facts to credit your payments.

If debit payments to FACTS do not clear on the due date, the account holder is charged $30.00 for each missed payment. FACTS will reattempt to collect on the money owed three more times on each following 5^th and 20^thof the month. Each time a $30.00 fee is debited from their checking account and reminder notices are mailed out. After the 3^rd attempt to collect, a letter will be sent from the school requesting payment and warning that children of the account holder may be withdrawn from Our Lady of the Assumption School if accounts are not made current. The responsible account holders MUST contact the Principal in writing and/or make a full payment immediately. Should an account remain delinquent for 40 days past the original due date, the account holder will receive a second letter from the school stating that payment must be made in full and the account holder’s children may not attend OLA school until arrangements are made to clear the debt.

If a student is withdrawn during the school year, tuition must be paid for the whole year, as the school budget is based on the expectation of the students being present, covering the cost of all materials, teacher and staff salaries facilities expenses, etc. In exceptional circumstances, the principal, in consultation with the pastor, may allow the tuition to be calculated to reflect the full amount for each month that the child was present, based on 10 equal monthly payments. In this circumstance, parents must submit a letter explaining the circumstances and any supporting documentation.

Outstanding balances o